The United Nations Office for the Coordination of Humanitarian Affairs (UNOCHA) is the piece of the United Nations Secretariat answerable for uniting compassionate on-screen characters to guarantee a lucid reaction to crises. OCHA additionally guarantees there is a structure inside which every entertainer can add to the general reaction exertion.
We are enrolling to fill the situation underneath:
Employment Title: Executive Associate
Employment ID: 26501
Opening Type: FTA Local
Posting Type: Common System
Agreement Duration: 1 year with probability of augmentation
Under the direction and supervision of the Deputy, Head of Office the Executive Associate is liable for guaranteeing the powerful conveyance of secretary obligations by performing, under insignificant supervision, the full scope of office the executives and authoritative help capacities; commonly gives direct help to senior officials or administrators, for example, a Head of Office reliable with UN standards and guidelines
The Executive Associate leads and gives direction to OCHA’s DHoO, cultivating viable coordinated effort inside the groups, with applicable OCHA and UNDP partners at Headquarters and in the field, and with other UN organizations, advancing a customer situated methodology and guaranteeing ideal execution and proficient conveyance of administrations
Obligations and Responsibilities
Guarantees viable and productive working of the DHoO’s office concentrating on accomplishment of the accompanying outcomes:
Upkeep of the DHoO’s schedule, contacts with high-positioning guests, course of action of arrangements and gatherings, going about as a translator when required or potentially taking minutes.
Upkeep of convention methods.
Readiness of great instructions materials for DHoO’s arrangements, gatherings, missions.
Readiness of casual interpretations.
The executives of DHoO’s missions and portrayal plan.
Upkeep of programs of elevated level accomplices, phone records.
Arrangement of correspondence, mandates, remarks in the interest of the DHoO for his/her mark and making follow-up when required.
Utilization of computerized office the board frameworks for successful working of the DHoO’s office.
Guarantees arrangement of compelling interchanges backing to the workplace concentrating on accomplishment of the accompanying outcomes:
Support of the recording framework guaranteeing protection of private materials.
Utilization of computerized recording framework.
Coordination of the data stream in the workplace, follow up on course records.
Assistance of data sharing among UNCT and the UN Coordination Unit.
Follow up on cutoff times, responsibilities made, moves made and coordination of accumulation and accommodation of the reports to Head of Office.
Screening of every single approaching call and correspondence.
Introduction of recommendations to take out correspondence bottlenecks in the workplace and streamline office methodology between the chief’s office and subordinate division.
Guarantees help of information building and the board concentrating on accomplishment of the accompanying outcomes:
Sound commitments to learning systems and networks of training.
Association of particular trainings for secretaries.
Association of trainings to UN staff on coordination, organization and convention issues.
Effect of Results:
The key outcomes affect the effectiveness of the DHoO’s office. Exact examination and introduction of data reinforces the limit of the DHoO’s office and advances the picture of UN/UNDP as a successful supporter of the improvement of the nation.
Occupant’s very own drive is conclusive in aftereffects of work and auspicious finish.
Building Strategic Partnerships:
Keeping up data and databases
Investigates general data and chooses materials on the side of association building activities
Advancing Organizational Learning and Knowledge Sharing:
Essential research and examination
Explores best practices and stances new, increasingly successful methods for getting things done
Archives imaginative systems and new methodologies
Employment Knowledge/Technical Expertise:
Crucial learning of procedures, techniques and methods
Comprehends the principle procedures and strategies for work with respect to the position
Has fundamental information of hierarchical approaches and systems identifying with the position and applies them reliably in work errands
Endeavors to stay up with the latest through self-coordinated investigation and different methods for learning
Exhibits great learning of data innovation and applies it in work assignments
Advancing Organizational Change and Development:
Introduction of data on best practices in authoritative change
Reports ‘best practices’ in authoritative change and improvement inside and outside the UN framework
Shows capacity to recognize issues and proposes arrangements
Plan and Implementation of Management Systems:
Information social event and execution of the executives frameworks
Utilizations data/databases/other administration frameworks
Gives contributions to the advancement of basic framework parts
Keeps up powerful customer connections
Reports to inside and outside customers in an opportune and proper style
Composes and organizes work routine to fulfill customer needs and time constraints
Sets up, manufactures and supports successful connections inside the work unit and with inner and outside customers
Reacts to customer needs speedily
Advancing Accountability and Results-Based Management:
Assembling and scattering data
Assembles and scatters data on best practice in responsibility and results-based administration frameworks
Gets ready convenient contributions to reports
Looks after databases.
Illustrating/protecting morals and trustworthiness
Show corporate learning and sound judgment
Self-advancement, activity taking
Going about as a cooperative person and encouraging collaboration
Encouraging and empowering open correspondence in the group, conveying successfully
Making collaborations through discretion
Learning and sharing information and energize the learning of others. Advancing learning and information the board/sharing is the duty of each staff part.
Educated and straightforward basic leadership
Required Skills and Experience
Optional Education with specific Secretarial preparing. College Degree or equal would be attractive, yet it’s anything but a necessity.
6 years of dynamically dependable secretarial, managerial, program experience is required at the national or worldwide level.
Involvement in the use of PCs and office programming bundles (MS Word, Excel, and so on), involvement in treatment of electronic administration frameworks.
Familiarity with the UN and national language of the obligation station.
Application Closing Date
24th October, 2019.
Step by step instructions to Apply
Intrigued and qualified competitors should:
Qualified female competitors are emphatically urged to apply
UNDP claims all authority to choose at least one up-and-comers from this opening declaration. We may likewise hold applications and consider applicants applying to this post for other comparable situations with UNDP at a similar evaluation level and with comparable set of working responsibilities, experience and instructive necessities.